One-time invoices are standalone invoices that are issued and paid once.
Below are the four ways to create a one-time invoice, depending on where you are in your Kitchen workspace.
Option 1: From the "+" Button at the top of the Sidebar
You can create a one-time invoice from anywhere in your workspace using the + button at the top of the sidebar.
Click the + button, then click More at the bottom to expand the available options and select One-time Invoice.
This opens the one-time invoice creation window, where you can configure the following:
1. Select a Client
First, select the client to whom the invoice will be issued.
Click the Select a Client field and start typing their name or email address.
After selecting a client, you can hover over their name and click the three-dot menu to:
change the client
edit their billing details
remove them from the invoice
2. Add Services or Items
Next, add the services or items that should appear on the invoice:
Click Add Item... to add a one-time item, create a new service, or select an existing service from your saved services list.
Saved services can be managed under Settings → Services.
You can add multiple services or items as needed. The subtotal is automatically updated based on the items you've added.
To learn more about managing invoice services, see How to Set Up Your Invoice Services.
Hover over a service or item and click the Edit (pen) button to update its name, description, quantity, or price, or remove it from the invoice.
Add a discount (fixed amount or percentage).
Add shipping charges for physical items.
Add one or more taxes and customize each tax's name and percentage.
3. Configure Payment Settings
Next, configure the payment settings for the invoice:
Due Date
Choose when the invoice should be due:1 day
14 days
30 days
45 days
60 days
Custom Date
Selecting it opens the date picker, where you can choose a date from the calendar.
Payment Gateways
Select which payment methods will be available for this invoice:Credit Card
PayPal
Bank Wire Transfer
To appear as options in the invoice creation window, payment gateways must first be configured under Settings → Payments.
4. Advanced Options
At the bottom of the page, you'll find Advanced Options, where you can configure additional invoice settings:
Date of Issue
By default, the invoice date is set to the current date.
To change it:
Hover over the field and click the Edit (pen) button.
Click the date to open the date picker.
Select a date from the calendar or enter one manually.
Memo
Add or edit the text memo that appears in the invoice header.
Footer
Add or edit the text message that appears in the invoice footer.
Reminders
Configure an automatic reminder email for the client. To do that, click the Edit button visible on hover, then choose Send a Reminder.
You can choose to send reminders:
1 day before or after the due date
2 days before or after the due date
5 days before or after the due date
A custom reminder message can also be added.
Currency
Select the currency for this specific invoice.
If you use services with pricing configured in multiple currencies, Kitchen automatically applies the matching service price when the invoice currency is selected.
Language
Select the language for this specific invoice.
On the right side of the screen, you'll see a live invoice preview that updates automatically as you make changes.
5. Additional Invoice Actions
If you need to rename the invoice, you can either:
click directly on the invoice name
use the three-dot menu next to the Finalize button
The three-dot menu also allows you to:
change the client
edit the memo
edit the footer
change the currency
finalize the invoice
duplicate the invoice
download the invoice
open its payment page
delete the invoice
Once everything is set up, click Finalize. Clients will be able to pay the invoice once it has been finalized.
After clicking Confirm, the invoice will appear at the top of your items list in the sidebar.
Option 2: From the Quick Access Buttons on the Home Page
You can also create a one-time invoice using the quick access buttons at the bottom of the Home page.
Click Invoice to open the same one-time invoice creation window described above.
Once created, the invoice will appear at the top of your sidebar and can be managed the same way as any other invoice.
Option 3: From the Create Button Inside a Folder
You can create a one-time invoice inside an existing folder using the Create button.
Click Create → More → One-time Invoice to open the same invoice creation window.
Note
By default, new invoices are created with the General Access setting Shared with Clients.
If the parent folder is also set to Shared with Clients and already has users added to it, the invoice will automatically inherit access for those users.
You can change the access level at any time and choose who the invoice should be shared with.
Option 4: From the "+" Button Next to a Folder in the Sidebar
You can also create a one-time invoice by hovering over a folder in the sidebar and clicking the + button (next to its name) → More → One-time Invoice.
The new invoice will be created inside the selected folder.
The same access and inheritance rules described in Option 3 apply here as well.
Need additional assistance? Contact support.