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Sharing Folders and Managing Folder Settings

This guide explains how to share folders with others and manage their settings.

Written by Lora Petkova

Once a folder is created, you can control who has access to it and manage its settings at any time.

Here you can learn more about How to Create Folders.

Folder General Access Settings

When creating a folder, you can choose its General Access level:

  • Private (only you and invited team members)

  • Shared with Clients (invited team members and clients)

  • Internal (all team members)

This setting can be changed at any time.

For more details, see Access Levels and Resource Permissions in Kitchen.

Sharing Folders

Once a folder is created, you can share it with clients or team members using the Share button in the top-right corner, or by hovering over it in the sidebar, clicking the three-dot menu (More Options), and selecting Share.

To learn more about sharing resources, see Sharing Resources with Users in Your Workspace.

Sharing Folders with Public Links

You can share folders with a Public Link, allowing anyone with the link to view and download the files in it.

To create a Public Link for a folder, open its Share modal. You can do this in any of the following ways:

  • Click the Share button.

  • Click the folder's three-dot button (More Options) → Share.

  • Hover over the folder in the sidebar, click the three-dot menu (More Options) → Share.

Once the Share modal is open, click the current General Access setting and select Create Public Link.

This opens the Public Link window, where you can:

  • Copy the generated public link.

  • Set an optional passcode for accessing the folder.

Passcodes must be at least four characters long. If you set one, you'll need to share it separately with anyone who should have access to the folder.

Once you click Done, the Public Link appears in the General Access section of the folder's Share modal.

You can return to it at any time to copy the link again, update or delete the passcode, or remove the public link to disable public access.

Note

Anyone with the public link can view and download files and folders only.

Chats, boards, and other Kitchen resources aren't included and won't be visible.

Managing Folder Settings

You can manage a folder using the three-dot button in the top-right corner.

From there, you can:

  • Rename the folder and edit its description

  • Customize the icon by setting:

    • a different color

    • a different icon

    • choosing an emoji

    • uploading an image from your computer, adding it via a URL, or using CTRL+V to paste from the clipboard

  • Move the folder (choose from the displayed results or use the search bar)

  • Duplicate it

  • Download the entire folder

  • Copy the link to the folder

  • Open the Share modal, where you can change the folder's access level, manage members by adding or removing them, and invite new clients and team members as well

  • Toggle the column visibility in the folder

  • Enable or disable commenting and approvals for files within it

  • Create a template from the folder.
    After creating the template, you can use it by going to the three-dot tab in the left-side navigation → Templates.

  • Archive or delete the folder

Most of these options are also available by hovering over the folder in the sidebar and clicking the three-dot menu.

Note

Archiving a folder moves it to Library → Archive.

Deleting a folder moves it to Library → Trash.

You can view or restore it from there by opening the three-dot menu when you hover over the folder and selecting View or Restore.

Items in the Trash are permanently deleted after 30 days.

Need additional assistance? Contact support.

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