Roles determine what team members can view, access, and manage in your workspace.
Kitchen includes three default roles and also allows you to create custom roles with tailored permissions, giving you full control over member access.
Accessing Roles
To manage roles:
Go to Settings
Select Roles & Permissions
Here, you'll see a list of all available roles in your workspace.
For each role, the list displays:
The role name
The number of members currently assigned to the role
The date the role was created
Default Roles
Every workspace includes the following default roles:
Owner
The Owner has full access to all workspace features, settings, resources, and member management options.
The workspace owner can also transfer ownership to another team member.
To change the workspace owner:
Go to Settings
Select Subscription
Open Account Owner
Search for a team member by name or email
Select the new owner
Admin
Admins have access to all workspace permissions and settings, including:
Creating and managing resources
Managing clients and companies
Inviting and managing members
Creating and managing custom roles
Managing workspace settings and branding
Managing apps, API keys, and webhooks
Managing billing and subscription settings
Managing templates and custom fields
Admins have the same permissions as Owners.
The main difference is that Admins do not own the workspace and cannot be designated as the Account Owner unless ownership is transferred to them.
You can view the complete list of permissions by opening either role from the Roles & Permissions page.
Resources Admin
Owners and Admins have the Resources Admin permission enabled, which allows users to create, access, and manage all resources and files without requiring an explicit invitation.
Member
Members have access to standard workspace features and can create and manage resources based they own or have been invited to.
By default, Members can also:
Access, invite, edit and remove clients
Manage global custom fields
Manage contact forms
Install and manage apps and integrations
Create and manage all templates
Chat with support
However, Members do not have the Resources Admin permission and do not have access to certain administrative settings such as workspace branding, member and role management, billing, payments, and API & Webhooks.
To review the complete permission set, open the role from Settings → Roles & Permissions.
The default Owner, Admin, and Member roles cannot be deleted.
Creating a Custom Role
Custom roles allow you to create permission sets tailored to your team's responsibilities.
To create a custom role:
Go to Settings -> Roles & Permissions
Click Create Role
Enter a role name
Configure the desired permissions
Choose whether to enable Resources Admin
Click Save
The new role will appear in the roles list and can be assigned to team members.
Permissions assigned to a role apply to every team member using that role.
However, access to individual resources such as folders, boards, conversations, and documents is still controlled by resource sharing and invitations.
Team members can only access and manage resources they are invited to, unless their role includes the Resources Admin permission.
Changing a Team Member's Role
To assign a different role to a team member:
Go to Settings
Select Members
Find the team member in the list
Click their current role in the Workspace Role section
Select a different role from the dropdown menu
The change takes effect immediately and the member will receive the permissions associated with the newly assigned role.
Managing a Custom Role
Click a custom role to view its details. From the role window, you can:
See members assigned to the role
View all assigned permissions
Update the role name
Enable or disable permissions
Delete the role
Any changes made to the role are automatically applied to all members currently assigned to it.
Deleting a Custom Role
To remove a custom role:
Open the role
Click Delete Role
Confirm the action
If members are assigned to the role, you may be prompted to assign them a different role before the role can be deleted.
A role cannot be deleted while it is assigned to one or more team members. Reassign those members to a different role before deleting it.
Have more questions? Contact support.